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Tag: google drive

  • Google Drive update adds new option to restrict access to folders

    Google Drive update adds new option to restrict access to folders

    Google announced this week that its Drive app is getting an important update that adds the ability to restrict access to folders. Normally, Google reveals new changes to its apps when these changes are rolled out to everyone, but this seems to be an exception.

    This particular update comes as a beta, but it can still be accessed by admins managing Google Drive. But what exactly this update does? According to Google, the latest version of Drive allows shared drive managers to restrict folders to specific users within a shared drive.

    The new feature is meant to offer shared drive managers more flexibility when it comes to keeping relevant content within a single shared drive, while restricting access to shared folders that might contain sensitive information.

    Once the update lands, admins can turn limit access to specific folders. The folders with “limited access” can only be opened by people who have been added to it directly. This means that Google Drive users with general access to the shared drive or shared folder will be able to see the restricted folder in Drive, but they will not be able to open it.

    As mentioned earlier, this feature is only available in beta. However, admins who want to start using it before it reaches “stable” status, can use the form that Google made available in order to express interest in the beta.

    Google says that all eligible customers will receive an email confirmation prior to the feature being enabled in their specified domain. The search giant will start accepting domains into the program in the coming weeks.

    It’s also worth noting that folders with limited access are available in both shared drives and My Drive. This means that shared drive managers will always be able to access folders with limited-access, while folder owners will always be able to access limited-access folders in their My Drive.

    As far as availability goes, this feature is eligible for Google Workspace customers with Business Standard / Plus, Enterprise Standard / Plus, Essentials Starter / Enterprise Essentials / Enterprise Essentials Plus, Education Fundamentals / Standard / Plus / the Teaching & Learning upgrade, and Nonprofits.

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  • Google Drive will soon get its own Spam folder just like Gmail

    Google Drive will soon get its own Spam folder just like Gmail

    In an effort to enhance user experience and fortify its security measures, Google announced a new update to Google Drive that those that have been plagued by spam will surely appreciate. This update will introduce a new spam folder within Google Drive, which will work similarly to what we have now with Gmail.

    Unfortunately, spam and malicious attempts are becoming more common in today’s digital world. In fact, according to Google, it is constantly blocking spam from our email inboxes at a rate of 15 billion unwanted messages daily. Thankfully, these same protections are now being expanded to Google Drive, one of the latest targets spammers and scammers alike have gravitated towards.

    To separate legit Google Drive files from potential spam, Google will be adding a new view or folder within the application that will let you sort through and classify them as needed. If an uninvited file finds its way into your spam folder, you’ll be automatically unsubscribed from it, effectively halting any subsequent notifications, such as comments, shares, or mobile push alerts. Once you’ve opted out, the file will be inaccessible from any location in Drive except for the new spam folder, which will live in the left sidebar.

    Just like Gmail’s spam folder, Google Drive will automatically scan and reroute files that are highly likely to be unwanted to the spam folder. However, users remain under control and can always manually move files back and forth between their My Drive and Spam folder. Once a file has been in your spam folder for over 30 days, it will be automatically deleted from your Drive.
    This update to Google Drive will be available to all Google google accounts, including personal ones, starting on May 24th, 2023. The new Spam folder will be visible on Android, iOS, Drive for Desktop, and the Drive homepage on the web. Note though, that it will undergo an extended two-week rollout starting on the launch date.
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  • WhatsApp’s unlimited Google Drive backups may be coming to an end

    WhatsApp’s unlimited Google Drive backups may be coming to an end

    So far, WhatsApp has been offering unlimited storage on Google Drive for WhatsApp backups. The company offers backup options to iCloud as well (for iPhone users), there, it has been limited to whatever storage tier the iPhone user has. Now, something similar might be happening for Android users.

    The popular chat app seems to be planning a change regarding backups on Android phones. Lines in the code of the app point to the fact that WhatsApp may be losing its unlimited Google Drive storage option for backups. This news comes after the info that WhatsApp could be letting you manage the size of your backup in the near future.

    The code was first discovered by WABetaInfo, and it is a hidden code that references Google Drive limits.

    Keep in mind that the date on which this will happen is still unknown, so for now, you can still benefit from unlimited storage on Google Drive. The thing is that the arrangement with Google allowed WhatsApp backups to now count against the users’ Google Drive storage.

    However, WhatsApp seems to be planning to include a storage limit, but the exact limits the app will impose are not yet clear. Hopefully, the backup storage for WhatsApp won’t count towards the 15GB limit for the free tier (but this is, at this point in time, unconfirmed).

    This information comes after WABetaInfo discovered an upcoming WhatsApp feature that will allow you to manage your WhatsApp backup size on Android. This feature will allow you to customize what items get backed up, and exclude certain types of files from the backup. Files you might be able to exclude are photos, documents, and videos.

    Judging by that, it seems WhatsApp is really in the works of imposing backup limitations for Android users of the app. With the ability to manage your Google Drive backup, WhatsApp will be giving you options to save some storage space (if your chat backups are getting too big).

    All that being said, WhatsApp ditching unlimited Google Drive storage shouldn’t come as a surprise, after the fact that Google abandoned unlimited Google Photos backups last year. It seems the Mountain View tech giant is pushing for paid storage plans, and this seems to be reflected in the WhatsApp backup limitations that are currently in the works as well.

    A few months ago, WABetaInfo showcased the feature (currently under development) that will enable you to have tighter control on what gets backed up to Google Drive from the app itself.

    As you can see in the image below, the app will be offering ways for you to modify what gets backed up to Google Drive and what to exclude (probably in order to save space from your Google Drive storage).

    The feature seen above could be included in a future update of WhatsApp, and it definitely should if WhatsApp will be limiting the backup storage. Both of these two features don’t have an official release date yet, but we’ll make sure to inform you if they go official.

    For now, as we mentioned above, WhatsApp backups still don’t count against your Google Drive storage quota because of an agreement between WhatsApp and Google.WhatsApp has been getting loads of updates and planning lots of new features for its interface and users. Recently, we reported on the fact iPad users might finally be getting a WhatsApp app designed specifically for the iPad. Another useful feature that might be coming soon will be the ability to easily transfer chats from Android to iOS.

  • Google replaces Backup and Sync with new Google Drive desktop app

    Google replaces Backup and Sync with new Google Drive desktop app

    Google has just released a brand-new version of its Google Drive desktop app, bringing Google Backup and Google Sync together with Google Photos and other features, along with additional improvements. It will be replacing previous home and business versions alike, aiming to make many of the regularly used Google Workspace features easily accessible in a single space.

    We know some of the main highlights of what the new Google Drive app will feature:

    • Uploading and syncing photos to Google cloud storage—including automatic compression and resizing, for those choosing “Storage saver” rather than original image quality
    • Syncing external storage devices (thumb drives, USB hard drives, and SSDs) to Google Drive
    • (Optional) two-way file and folder synchronization—automatically download files to local folders and vice versa
    • Locally mounted Drive folders in either Stream or Mirror mode—automatically downloading files on-demand or automatically prefetching all files from the cloud
    • In-app support for shared Google drives (new feature, was not present in Backup and Sync)
    • Integration with Microsoft Outlook and Google Meet scheduling

    The download size is rather hefty for the new Google Drive app, coming in at 238 MB and a reportedly fairly long installation time.

    For people who are eager to replace their old Sync and Backup app with this upgrade, they will soon start seeing the in-app prompt to download the new, unified version very soon, when they open either of the old apps.

    Users of the two apps will be supported by a guided transition to the new Google Drive starting July 19, and in-app push notifications reminding you to upgrade will start appearing as of August 18.

    Google recommends that users complete the transition by the end of September in 2021. That’s because on October 1, both the Google Sync and Backup apps will stop working and lose all support from the company. Both business and personal Google Workspace users benefit equally from the simplified workflow made possible in the new, unifying Google Drive app, so it may be better to go ahead and switch sooner than later.

  • Google Drive update adds new ways to view and manage notifications on mobile

    Google Drive update adds new ways to view and manage notifications on mobile

    Google Drive is slowly becoming an excellent app and it’s not just the desktop version that it’s getting improvements. Google announced earlier today that it’s now rolling out new features to the Android version of Drive.

    The new update is meant to allow Google Drive users on Android devices to keep track of important notifications easier than before. For that to happen, Google added new ways to view and manage notifications in the Google Drive app for Android.

    That being said, with the latest version of Google Drive, Android users will be able to see all their notifications in one place, and that doesn’t require you to enable notifications. On top of that, Android users can now choose filters to control the types of notifications they receive.

    Also, the updated app will show more file information directly from the notification and will allow users to take actions such as share files directly from the notifications they receive. Last but not least, you’ll be able to delete and dismiss any notification that you don’t want on your phone.

    The new features are rolling out to all Google Drive users on Android as we speak, although it will take up to two weeks for these improvements to become visible to everyone. Simply open the app, head to Priority, and find the Notifications tab on the top part of the screen to browse through your notifications.

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